Helping Project Teams Work Efficiently

Helping Project Teams Work Efficiently

It is critical for project teams to have a professional solution in order to work efficiently. Companies are continuously changing their work process policies, in turn adopting more team-oriented approaches. Below we will discuss the extensive amount of collaborative tools that SharePoint has to offer.

Information

• Announcements – The Team Site comes with a built-in Announcements list, designed as a tool for keeping the entire team informed about the latest project status or changes.
• Document Libraries – These are collections of files that team members share in order to ensure comprehensive information about a project’s objectives and activities. Usually, document libraries contain procedures, manuals or instructions.

Project management

• Tasks – This is a feature dedicated to team managers that enables them to allocate tasks and track activity status. For each task, managers can assign it to one or more team members, select its priority, and enter the percentage of the task completed.
• Project Tasks – A project task is a simple project management feature that uses a timeline and Gantt bars to represent the tasks in a project.

Time management

• Calendars – A SharePoint calendar allows teams to share information about dates, events and schedules. Also, it offers users the possibility to create and integrate Meeting Workspace sites that contain tools for managing objectives, meeting agendas, guest lists, and meeting documents.

Knowledge sharing

• Discussion boards – With this feature, team members can share information and centralize feedback about specific processes or activities.
• Slide libraries – They help team members to share, store, and manage Microsoft Office PowerPoint slides.
• Wiki page libraries – These libraries are designed for employees to capture and share ideas by creating simple pages and linking them together. A wiki page is useful for gathering and sharing ideas quickly.

Issues Management

• The Issue tracking feature enables team members to track issues with a project or item. SharePoint will also send notification to users according to each issue priority.

Team feedback

• Surveys – This SharePoint feature allows managers to ask and gather feedback from team members about issues, processes and many other topics. Users can collect the results by using several different types of questions, such as multiple choice, fill-in fields, ratings and even anonymous responses.