Most companies don’t understand the value of a social newsfeed and are worried that by building one, it would distract people from getting their work done.
After I grab my morning coffee, the first thing that I do is bring up my Newsfeed to scope out what’s happening with my co-workers and projects, and to see what’s being discussed across the company. My Newsfeed gives me a sense of comfort, a reassuring feeling that I’m up-to-date on the things that I care about and the things that are happening around me.
In addition to using the feed to see what others are saying and doing, it is also a valuable tool to proactively seek out new information. Who can I ask about progress with the new media plan? Has anybody ever ran google ad words? Does anybody have any contacts on a production team? Posts reach a large audience and I’ve found that I am usually able to get answers within minutes. I can also choose to have a conversation with a smaller group of people to discuss progress on a particular project.
Sharing with Everyone
When I navigate to my Newsfeed and make a post, by default, it will be visible to everyone at my company. I’ve found that this is a key way to share broad information or to get difficult questions answered. The act of posting in the feed is simple and familiar (and we spent a lot of design time ensuring that this would be the case), but there are a few tricks to make sure that the right people are made aware of the post.
When I want to get someone’s attention in a post, I “@mention” that person. Almost every day, I see questions in the feed. I don’t always know the answer, but sometimes I know who does. I’ll often reply to a question, mentioning someone (by typing the @ sign in my reply) to make sure the question gets on their radar. This is still a public post but it appears in that person’s Mentions view and they’ll get an email to draw their attention to it.
Sometimes, when creating a post, I add a #tag to associate the post with a particular topic. As we’ve been building the feed, we’ve found (and fixed!) quite a few bugs. One common way that people report bugs is by posting in the feed with the tag #BugForThat, as in, “There’s a bug for that.” In addition to making it clear that someone’s found a bug, our team leaders can follow #BugForThat to see what’s broken as issues are reported. Or, they can click on #BugForThat and see all of the posts reporting issues. They also find it helpful when posts have screenshots and videos demonstrating a #BugForThat.
Posting to Certain Groups
I love being able to post broad questions, but sometimes I want to have smaller, more private discussions. To do this, I use a Site Feed (just like it sounds, it’s like a Newsfeed, but on a site). Only people with access to that site can read it. Since this feed lives on a SharePoint site, we can also add other apps and functionality to the site to share documents, track tasks, etc. And the best part? If I follow those sites, all of the conversations that happen on them will be consolidated into my Newsfeed, so it truly does become a single place where I can find out about all the things I care about.
After using the Newsfeed every day for the past year, I can’t imagine getting work done without it. I’m way more informed at work than I’ve ever been before, and I feel empowered to get quick answers to my questions and feedback on ideas that I share.